The Invoices feature on the admin panel enables your Club to create and submit invoices to Members registered on Clubforce. This feature will make it easier for you and members to:
• Pay their invoices and keep track of the status of all invoices.
• Eliminate the need for paper processing and cash payments
• Review all invoice types and costs
• Create and Customize Invoice templates
• Run specific reports on paid/disputed invoices submitted.
To begin click on the Invoices tab on the left hand side menu (if this is not present, contact Clubforce to activate this on your admin panel)
On the next page, you will see a list of the most recent invoices on screen and a list of options on the left-hand side menu. These options are;
Invoices: will produce a list of the most recent invoices that have been submitted and their current status
Add New Invoice: is where you can create an Invoice
Invoice Templates: allows you create an Invoice Template that you can use repeatedly in the future
Paid Invoices: will only list the Invoices that have been paid to your Club
Disputed Invoices: will show you all Invoices that have been disputed by the Member
Select Add New Invoice to create your Invoice. You will input the main details of the Invoice and assign to a Member. Simply type in the name of the Member and any linked account will auto-populate in a menu for you. Click on the Member you are searching for and their details will populate below under Player ID, Player Email, and Player Name. When you have selected the Member, you can then decide to Save Invoice or Send Invoice. Save Invoice will save the Invoice and the details you added for sending in the future, whereas Send Invoice will send it immediately.
The member will receive an email with a Link to pay the Invoice on their account. This payment will go directly to the clubs revenue balance.